Case Study: Workflow Automation for OSSTA
Client Overview
The Odisha Secondary School Teachers Association (OSSTA) is a pivotal organization managing administrative and academic functions across secondary schools in Odisha. With thousands of schools under its umbrella, OSSTA plays a key role in managing educational operations, examination logistics, and scholarship programs.
Challenge
OSSTA’s core administrative tasks—including examination logistics and scholarship programs—were heavily manual, time-consuming, and prone to human error. They needed a robust solution to:
- Automate the question paper supply process for state-wide examinations.
- Streamline the OTSE Examination workflow for student scholarships.
- Ensure accuracy, transparency, and efficiency in managing examination data.
Our Solution
We partnered with OSSTA to build a comprehensive workflow automation system, digitizing their critical operations through custom software solutions. The project was divided into two major automation modules:
- Indent Examination Automation
We digitized the entire flow of question paper requisition and supply for examinations, ensuring seamless coordination between schools and OSSTA headquarters.
✅ Key Features:
- Online Requisition Forms: Schools could digitally submit requests for different question paper sets.
- Request Management System: Centralized dashboard to monitor, approve, and track all requisitions.
- Printable Package Labels: Auto-generated labels for each package, ensuring efficient packaging and delivery.
- Dynamic Reports: Real-time reporting for data analysis, inventory tracking, and auditing.
- OTSE (Odisha Talent Search Examination) Automation
The OTSE scholarship examination process was fully automated, from student registration to result publication.
✅ Key Features:
- Student Enrollment Portal: Secure online registration for thousands of students.
- Admit Card Generation: Automatic generation and download of admit cards.
- State-Wide Center Allocation: Smart algorithms to allocate exam centers based on student location and capacity.
- Result Management: Quick and transparent result processing with downloadable scorecards.
Impact Delivered
- ⏱️ 75% Reduction in Administrative Time
- 📦 Error-Free Question Paper Distribution Across the State
- 🧾 Accurate, Audit-Ready Reports
- 📈 Increased Transparency in Scholarship Examinations
- 📍 Improved Accessibility for Rural Schools via Digital Platforms
Technology Stack
- Frontend: Angular 19
- Backend: Node.js, Express
- Database: PostgreSQL
- Reports: Dynamic PDF and Excel generation
- Security: Role-based access and end-to-end encryption
Client Testimonial
“The automation system has significantly improved our operational efficiency. What once took days now takes minutes, and the transparency has boosted trust among our member schools.”
— OSSTA Management
Conclusion
Through this strategic automation, OSSTA has modernized its examination and scholarship workflows, paving the way for a digital-first approach in Odisha’s secondary education system.
